HAL-PC Board of Directors
Houston Area League
of PC Users
Agenda for Special Meeting to be held Thursday, September
29, 2011, at HAL-PC Headquarters, SIG Room A
I. Call to order at 7:00 p.m.
II. There was no quorum for regular meeting held on August 25, 2011,
so no minutes.
Approval of minutes for regular meeting held on July 28, 2011.
A. President, Annette Story
B. First Vice-President, Fernando Bobbio
C. Vice-President Programs, John Furby
D. Vice-President Communications, Christian Hanlon
E. Membership Secretary, DJ Brown
F. Treasurer, Jerald Linsley
IV. Old Business
A. Tabled motion to obtain upgrade to the security system for
$5,000 until we have adequate facts about what we want to order and multiple bids on that and
not necessarily simply fix what we got.
B. Tabled DISCUSSION: Do we need to hire a CEO (Chief Ex
Officer), or COO (Chief Operating officer or OO (Operations officer) or EO or OO (Operations
officer) or EO (Executive Officer) or Administrator, or other similar job functions.
C. Tabled motion to direct the President or acting President to
appoint a committee to begin the search for the above mentioned person, that will direct and
manage the HAL-PC office activities on a full-time or part-time basis as a "contractor." The
committee will conduct a "financial feasibility study" for this position and forward potential candidates
to the next meeting of the BOD (within 30 days of its appointment) and said committee to present
the candidate(s) to the BOD for approval to hire said individual or any other means
granted by our Bylaws.
D. The next Board of Directors meeting is scheduled for October
27, 2011at 7:00pm.
V. New Business
A. Motion to accept the resignation of Mary Ann Mitscherling
from the Board of Directors (BOD).
B. Motion to interpret the e-mail of Fernando Bobbio of
September 6, 2011, as his resignation from the BOD and the Executive Committee and accept it as a
C. Motion to authorize paying a total of $6,050 to The
Aldridge Company (TAC) for April, May, June, and July internet bandwidth overages billed on Invoice
303459 dated August 11, 2011. The payments will be scheduled in a fair and equitable manner,
making sure HAL-PC does not jeopardize its financial status.
D. Motion to begin developing and documenting a policy on
record retention by starting with Financial Record retention being 10 years.
E. Motion to change the current policy of a resignation of a
Board member becoming effective only by the vote of the BOD to accept it to a resignation becoming
effective when it is received by the President.
F. Motion to verify and document the policy of a BOD member
whose membership in HAL-PC has expired. The Board member is notified by phone of the
expiration date and asked to pay the membership fee (dues). If the Board member does not pay in
30 days from the expiration date and no extraordinary situation exists, then the person is no
longer a member of the BOD effective at that date.
G. Motion to accept committees and the members.
VI. Other business